Freight Documents to Invoices — Automatically.
Extract data from air waybills, bills of lading, and carrier spreadsheets — then create QuickBooks invoices with custom freight fields, multi-currency support, and shipment-level tracking.
Why Freight Billing Is So Painful
Freight invoicing is uniquely complex — multiple document types, variable charges, multi-currency transactions, and shipment-level granularity.
Multiple Document Types Per Shipment
A single shipment generates an AWB, commercial invoice, packing list, and carrier rate confirmation. Billing requires data from all of them.
Multi-Currency Complexity
International shipments involve origin charges, destination charges, and freight charges — often in different currencies. Manual conversion and reconciliation is error-prone.
Custom Freight Fields
Weight, dimensions, commodity codes, container numbers, routing — freight invoices require fields that standard invoicing tools do not support natively.
Rate Reconciliation
Matching carrier rates to client billing rates across hundreds of shipments is manual, tedious, and the most common source of revenue leakage in freight.
How Freight Invoicing Works
From freight documents to QuickBooks invoices — fully automated.
Upload Freight Documents
Upload AWBs, BOLs, carrier spreadsheets, or forward freight emails. The system identifies document types automatically.
AI Extracts Shipment Data
Shipper, consignee, commodity, weight, dimensions, charges, and reference numbers — extracted automatically from any freight document format.
Currency Conversion and Rate Matching
Multi-currency charges are converted automatically. Client billing rates are matched against carrier rates to calculate margins.
Create Freight Invoice
QuickBooks invoice created with all freight-specific fields, line items, and reference numbers. Custom fields for shipment tracking.
Shipment Audit Trail
Every invoice links back to the source shipment documents. Full traceability from AWB to invoice for dispute resolution.
Built for Freight Operations
Purpose-built for the unique requirements of freight and logistics billing.
AWB and BOL Support
Native extraction for air waybills and bills of lading. Supports all major carrier formats without template configuration.
Multi-Currency Handling
Automatic currency conversion with configurable exchange rates. Invoice in client currency while tracking costs in origin currency.
Custom Freight Fields
Map weight, dimensions, container numbers, commodity codes, and routing to QuickBooks custom fields or line item descriptions.
Margin Calculation
Automatic margin calculation between carrier costs and client billing rates. Highlight shipments below target margins.
Consolidation Invoicing
Group multiple shipments into a single invoice by client, route, or time period. Ideal for high-volume freight operations.
Carrier Data Integration
Import carrier rate sheets and match automatically. Detect rate discrepancies before invoicing.
Freight Billing ROI
Freight companies processing 200+ shipments per month see transformative results.
A freight forwarder processing 300 shipments per month was spending 3 FTEs on billing alone. After automation, invoice creation time dropped from 15 minutes to under 60 seconds per shipment — freeing 2 FTEs for customer-facing work.
Real Results for Real Teams
See how teams like yours eliminate manual work and reclaim hours every week.
Ahmed, Billing Supervisor
International Freight Forwarder — 300 shipments/month
- Manually transcribing AWB data into QuickBooks for each shipment
- Currency conversion errors on international invoices
- 3 billing clerks working full-time on invoice creation
- Client disputes over incorrect charges weekly
- AWBs processed automatically — invoices created in under 60 seconds
- Multi-currency conversion handled automatically with audit trail
- 1 billing clerk manages the entire pipeline
- Client disputes dropped 90% — invoices are accurate from the start
Patricia, Operations Manager
Trucking Company — 500 loads/month
- Carrier rate confirmations processed manually from email
- Billing delayed 1-2 weeks after delivery
- No margin visibility until month-end reconciliation
- Driver settlement and client billing done in separate systems
- Rate confirmations extracted automatically on receipt
- Invoices created same-day as delivery confirmation
- Real-time margin visibility per load
- Single pipeline from rate confirmation to client invoice
Frequently Asked Questions About Freight Invoicing Automation
Everything you need to know about Freight Invoicing Automation.
Air waybills (AWBs), bills of lading (BOLs), commercial invoices, packing lists, carrier rate confirmations, and customs declarations. Any PDF or spreadsheet format.
The system extracts charges in their original currency, converts using configurable exchange rates, and creates the invoice in the client-s billing currency. All conversions are logged for audit.
Yes. Use consolidation invoicing to group shipments by client, route, date range, or any custom criteria. Each shipment appears as a line item or line group.
Yes. The system maps to your existing QuickBooks items, customers, and custom fields. No changes to your chart of accounts required.
Upload carrier rate sheets or configure rate rules. The system automatically matches carrier costs to client billing rates and calculates margins per shipment.
Yes. Every invoice includes cost data from the carrier side. Dashboard shows margin per shipment, per client, and per route.
Automate Your Freight Billing — Starting Today
From freight documents to QuickBooks invoices in under 60 seconds. Built for the complexity of logistics billing.
Free to start · No credit card required