Subcontractor Billing at Construction Speed.
Process progress billing, multi-site invoicing, and high-volume subcontractor payments from spreadsheets and documents — with QuickBooks integration built in.
Why Construction Billing Never Keeps Up
Construction billing is project-based, progress-dependent, and multi-site. Standard invoicing tools were not designed for this.
Multi-Site Complexity
Different sites, different project managers, different spreadsheet formats. Consolidating billing data from multiple locations is a monthly headache.
Progress Billing Calculations
Construction invoices are based on percentage completion, change orders, and retention. Calculating these manually for hundreds of line items is slow and error-prone.
Subcontractor Volume
A single project can have 20+ subcontractors, each with their own billing schedule and format. Processing them all is a full-time job.
Pay Application Delays
Slow invoice processing delays pay applications, which delays payments, which strains subcontractor relationships — a cascading problem.
How Construction Billing Automation Works
From site data to QuickBooks invoices — with construction-specific intelligence built in.
Collect Site Billing Data
Upload spreadsheets from project managers, import from project management tools, or process subcontractor invoices directly.
Calculate Progress and Retention
The system calculates billable amounts based on completion percentage, retention hold, and previous billings — matching your contract terms.
Validate and Preview
Review calculated invoices by site, subcontractor, and project. Flag exceptions before invoice creation.
Create Invoices in QuickBooks
Batch-create all invoices in QuickBooks with project codes, retention amounts, and change order references.
Generate Pay Applications
Export pay application summaries for general contractors and project owners. All data matches the created invoices exactly.
Purpose-Built for Construction
Every feature designed for the unique requirements of construction billing and subcontractor management.
Progress Billing
Automatic calculation of billable amounts based on completion percentage, previous billings, and retention schedule.
Multi-Site Support
Manage billing across unlimited project sites. Each site can have its own billing schedule, format, and approval chain.
Change Order Tracking
Change orders are tracked as separate line items with their own completion tracking. Never miss billing for approved changes.
Retention Management
Configurable retention percentages per contract. Automatic retention hold and release tracking across the project lifecycle.
Subcontractor Portal
Subcontractors can submit their own billing data through a simple portal. Eliminates the spreadsheet email chain.
AIA-Style Pay Applications
Generate G702/G703 pay applications directly from billing data. No re-entry into separate forms.
Construction Billing Results
Construction firms with 5+ active projects see the most dramatic improvements.
A general contractor with 12 active sites was spending 4 days per month on billing. After automation, billing is completed in 4 hours — and pay applications are submitted 10 days earlier, accelerating cash collection across the board.
Real Results for Real Teams
See how teams like yours eliminate manual work and reclaim hours every week.
Maria, Project Controller
General Contractor — 12 active sites
- Each site PM submitting billing data in different Excel formats
- 4 days per month consolidating and creating invoices
- Progress calculations done manually in Excel
- Pay applications submitted 2-3 weeks after billing period ends
- Standardized upload with saved templates per site
- All invoices created in 4 hours, not 4 days
- Progress and retention calculated automatically
- Pay applications submitted within 5 days of period end
Robert, CFO
Subcontractor Firm — 200 invoices/month
- Field supervisors email time sheets and material receipts
- Billing department manually creates invoices from paper documents
- Frequent payment disputes due to documentation gaps
- Cash flow issues due to slow billing cycles
- Document upload creates invoices with attached source docs
- Every invoice has complete supporting documentation
- Payment disputes reduced by 80%
- Billing cycle shortened from 3 weeks to 3 days
Frequently Asked Questions About Construction Billing Automation
Everything you need to know about Construction Billing Automation.
Yes. Configure completion percentages per line item, and the system calculates billable amounts based on previous billings, retention, and current progress.
Change orders are tracked as separate line items within the project. Each has its own completion tracking and billing history.
Yes. Save mapping templates per site, project manager, or project type. The system adapts to whatever format your PMs use.
Yes. The system generates G702/G703 schedule of values and pay application forms directly from your billing data.
Configure retention percentage per contract (typically 5-10%). The system automatically holds retention and tracks it through final release.
Yes. The subcontractor portal allows subs to submit billing data in a structured format, eliminating the back-and-forth email chain.
Accelerate Your Construction Billing
From site data to pay application in hours, not weeks. Built for the complexity of construction finance.
Free to start · No credit card required